Facilities for Research and Education

Facility coordination within Research and Education (FoU) is managed in col­laboration with the Facility & Building department (LoB) at Karolinska University Hospital. You should contact the facility coordinator at FoU with notices of termination, enquiries about your facilities or new letting.

Rental inquiries

All research groups in the building dispose of their facilities in accordance with separate agreements. The agreement will be updated in conjunction with notices of termination or expansion of the facilities, and the research group leader, or equivalent, will approve the change. Rent will be deducted every month from designated cost center.

New groups

The following procedure shall be followed regarding a new enquiry for allocation in BioClinicum:

  1. When a research group shows an interest for moving to BioClinicum they are referred to the appropriate research theme leader, which together with affected research groups, try to find an appropriate allocation. It is important that the group leader already at this point are in contact with appropriate prefect and hospital predecessor.
  2. The research theme leader will thereafter contact the facility manager at FoU foulokaler.karolinska@sll.se, that in consultation with the house manager review the proposal. If no hindrance, the group leader will be contacted for practical issues, rent etc.
  3. Thereafter the research group leader will establish the suggested allocation with appropriate prefect and hospital predecessor and approval from both are needed.
  4. The formal decision of allocating the new research group to BioClinicum is made by the FoU-director.

Facility change requests

If you like to make changes to rented facilities, please complete a change request form.  It is important that you use the correct form designated for BioClinicum is used (green letterhead, se image below) and a cost center at Karolinska is assigned. The form should be signed by the research group leader or equivalent and sent together with the Excel file to foulokaler.karolinska@sll.se. This is important to ensure that the building's infrastructure is retained and all functions are registered.

When Coor receives a request, it will be assigned a case number and forwarded to LoB. FoU will forward the automatic reply to purchaser. Coor will get back with a price estimation and the purchaser will approve the cost before the change is made.

Relocation

Relocation routines

The notice period for FoU facilities is three calen­dar months and the notice of termination must be received by the facility coordinator at foulokaler.karolinska@sll.se before the last day of the month. If you give notice of terminating of your lease, you will receive instructions on how to leave your facility, in addition to a relocation form that must be complet­ed and handed in to the facility coordinator. Before moving, you must make an appointment for a review of the facility with the facility coordinator. Rent must be paid up until the time when the relocation state­ment has been handed in and the facilities have been inspected and approved.

Move of furniture and equipment

Coor will move furniture, décor and equipment that belong to the Karolinska University Hospital. The equipment category may include items such as incubators, safety benches, freezers, some com­puters, printers, and projectors. No equip­ment owned by the Karolinska University Hospital may be moved without contacting BioClinicum management, please contact BioClinicum's mailbox for such cases: bioclinicum.karolinska@sll.se 

You can place an order of relocation via Coor's service portal or by calling the Coor Helpdesk on 08-517 780 90 no later than 48 hours before the move. Coor personnel will, if necessary, contact you to ensure that the correct information has been registered. A charge will be levied in conjunction with reloca­tion and a cost center must be specified. If items are to be scrapped, you must place an order for scrapping to Coor Helpdesk on 08-517 780 90.

The correct form for change requests in BioClinicum has a greenletter head.